He asked and you said yes, the moment you’ve been waiting for is finally here. It’s time to plan your wedding and look at you, you’ve got this! You’ve rocked out party after party for family and friends and been to countless weddings. You know exactly what you want and which vendors you want to work with. Why would you hire a wedding planner? Over the years, I’ve captured hundreds of weddings, some with and some without a planner. There is a HUGE difference between the two…even when both are successful events.
So how can a wedding planner help you? I reached out to, Pea to Tree Events, Tracie Domino Events, and the Catering Sales Manager for the Wyndham Grand Clearwater Beach to help put into perspective 3 key points to consider.
1. Getting Connected with Vendors
Selecting your venue typically finalizes your wedding date so it’s usually one of the first items booked. Believe me when I tell you the wedding industry is huge. There are so many options, it can become overwhelming very quickly. Even if you know what you want…putting it all together is a lot of work and takes a ton of time. Experienced wedding planners know the ins and outs of venues and vendors which can be a huge asset to any couple getting started. Georgette Casimir with Pea to Tree Events sums it up perfectly,
“Your life is busy filled with work, school, loved ones…the list goes on and on. There’s so much that goes into the planning process and a planner can save you time, money and stress. We spend a great deal of time to build relationships with vendors, which benefit you when trying to secure a venue or favorite vendor. Once we get to know your style and vision, we can connect you with the perfect vendor to help create your dream creative team.”
2. The Sales Catering Manager will do it…right?
Many don’t know this…but there’s a big difference between a wedding planner and a catering sales manager. They have different titles, because they have two completely different responsibilities. I reached out to the Wyndham Grand Clearwater Beach‘s catering sales manager, Sarah McChesney, and here’s what she has to say about the roles of planners and managers:
“Catering sales managers are focused on connecting the Brides dream wedding picture to the venue itself. We are there to assist the Bride and Groom with anything related to the venue. We tend to act as a liaison between the Bride and the venues operating team. This can be anything from set up to break down, tables and chairs, in-house catering, valet parking, etc. A wedding planner is purely focused on the nitty gritty details of your wedding and helps coordinate your day from the moment you wake up to the moment you go to sleep. They ensure that your day will run as smooth as possible and can help with any bumps along the way. Both people are very important players to have with you on your wedding day!”
3. The Unexpected Can Happen
You’ve planned your dream wedding without issue or a planner. You’ve chosen your creative team carefully and your timeline is in perfect order. Here is my final key factor for you to consider. You can’t plan for the unexpected, so when it happens, who is going to handle it? At a recent wedding, an unexpected issue unfolded as the reception was about to begin. The couple hired Tracie Domino of Tracie Domino Events and because of her and her team, everything stayed on time and nobody knew the unexpected had ever happened.
Imagine you’ve completed your ceremony, the portraits are captured, your guests are enjoying cocktail hour and your reception is about to begin. You’re excited for all of the celebrating, especially the hired professional ballroom dancers as entertainment for your guests. But wait….the dancers aren’t here yet. The doors have opened, your guests pour in to your elegantly designed ballroom, but the dancers aren’t here. What do you do? Who contacts them and who takes control of the situation? If you have your family do it, then they can’t participate in the intros that are about to begin. So, do you start late? Go without the dancers at all? Just wait for them to show up and see what happens? Wait…why do you even know about the dancers being late? Why, all of a sudden, do have to make all these decisions?
Here is where Tracie Domino Events stepped in and saved the reception timeline and more importantly, didn’t stress out the couple. Behind the scenes, Tracie was on the phone with the dancers while continuing to push the timeline forward to prevent guests from having to wait on anybody or anything.
“We think of planning a wedding day like putting on a Broadway show with no dress rehearsal. We always have a plan A, B and C for anything that can happen or come up unexpectedly. Our goal is for the couple to never be worried and know that whatever happens we have a whole team of people available to figure it out and take care of it for them.” – Tracie Domino
At the end of the day, it’s up to you to decide if a wedding planner is right for you. If you take anything away from this Guide, I hope that it is to at least consider a planner and talk with them to see how you can benefit from an experienced, passionate, professional wedding planner.
Thank you Georgette, Sarah and Tracie for participating in today’s Guide!
Like what you read? Check out our other Guides to help you make the best decisions for you!
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Wedding Photography Guide: What to wear to an Engagement Session
Wedding Photography Guide: How to Prepare for your Photo Shoot
Wedding Photography Guide: The Best Time to Schedule A Photo Shoot
Wedding Photography Guide: Do I need two photographers at my wedding?
Wedding Photography Guide: USB Drive vs Download
Wedding Photography Guide: Why I Love Pinterest Boards
Wedding Photography Guide: Is A First Look Right For You?
Wedding Photography Guide: Importance of a Photography Timeline